Important dates (to be confirmed)
First round deadline (*)
October 8th
First round notification
October 18th
Second round deadline (**)
November 19th
Second round notification
November 26th

(*) Open for tutorials and CRAFT session organizers only.
(**) Open to all attendees.

Registration fee waivers and travel grants

Those who lack the means to pay for registration or who cannot afford to travel to attend the conference may apply for financial support, which consists of (1) a registration fee waiver and/or (2) a travel grant of a maximum of €1500.

Travel grants will be extremely limited and only offered to those in the most financially precarious positions. Please only apply for a travel grant if there is no other way for you to attend the conference. Applicants must declare explicitly they will not be able to attend without financial support from some source external to their own institute. Please try to get funding from other sources whenever possible, and apply for the minimum amount that you would require to come to the conference (considering travel, hotel, and subsistence costs).

Notice that if you are awarded a travel grant, you will need to purchase a flight/hotel or do other eligible expenses and get reimbursed after the conference, as per ACM rules.

Applicants for financial support must justify their need in their application. Among applicants who justify their need for support, priority will be given to those actively contributing to the conference, such as those offering a tutorial, organizing a CRAFT session, presenting a paper, or participating in the Doctoral Colloquium.

Applications for financial support will proceed in rounds.

First round

For the first round, only co-organizers of accepted tutorials or CRAFT proposals who need a travel grant to attend the conference will be eligible. At most one full (maximum €1500) travel grant per tutorial or CRAFT session will be granted, so co-organizers must coordinate among them before applying; two co-organizers may apply, but then each must apply, at most, for half of a travel grant (maximum €750).

Required application materials:

  • Acceptance e-mail from tutorials/CRAFT chairs
  • Justification of the need for financial support
  • Estimated cost of travel from the applicant's point of origin
  • Declaration that the applicant will not be able to attend without financial support from some source external to their own institution

Possible outcomes:

  1. No support
  2. Deferred decision until second round
  3. Registration fee waiver
  4. Travel grant
  5. Registration fee waiver and travel grant

The first round will close on Tuesday, October 8th, 2019, and notifications will be sent on Tuesday, October 15th, 2019.

Second round

For the second round, any attendee who needs a travel grant to attend the conference will be eligible.

Required application materials:

  • Proof of active participation at the conference (optional)
    • Acceptance e-mail from tutorials/CRAFT chairs -or-
    • Acceptance e-mail from program chairs -or-
    • Acceptance e-mail from doctoral colloquium chairs
  • Letter from advisor if enrolled in a graduate studies program, such as a master or doctorate
  • Justification of the need for financial support
  • Estimated cost of travel from the applicant's point of origin
  • Declaration that the applicant will not be able to attend without financial support from some source external to their own institution

Possible outcomes:

  1. No support
  2. Deferred decision: waiting list
  3. Registration fee waiver
  4. Travel grant
  5. Registration fee waiver and travel grant

The second round will close on Tuesday, November 19th, 2019, and notifications will be sent on Tuesday, November 26th, 2019.

Information for grantees

After receiving a travel grant, grantees will have to provide proof that they will attend the conference by Friday, December 20th, 2019. This can be a flight/hotel reservation, a visa appointment or a visa, or similar materials. Not providing this proof will void the grant.

The travel grant cannot be advanced but is instead paid as a reimbursement after the conference takes place, as per ACM rules. Reimbursement forms, instructions, and a contact e-mail address at ACM will be provided to all grantees.

Financial Support Chair

The financial support chair will work closely with the Diversity and Inclusion Chair, Aniko Hannak, from the Complexity Science Hub Vienna and Vienna University of Economics and Business